An item is one piece of work or one thought: a task, a bug, a retro note, an idea. Items belong to the plan and are stored apart from its tabs; a board, a Sheet of your cards or a chart only shows them. That is why the same item can appear on two boards, and why moving a card moves it everywhere.
What an Item Has
- A number, such as #12: given once when the item is made and never reused, so you can say "#12" in a meeting.
- A type: Project, Task, Note, Idea or Action, or one your plan adds (Card Types). Each has its own colour and glyph, and offers the fields that suit it. Bug Triage and Sprint boards bring in a ready-made Bug type. Change the type at the top of the card panel.
- Fields: title, description, status, assignee, priority, labels, estimate, start date, due date, checklist, votes and comments, as the type offers them, plus any custom fields (a Task's Parent, the plan it sits under, is one). The status is what places an item in a board's column.
- Flagged and Archived: marks set from the card's menu (Cards).
- Who made it and who last changed it, shown at the foot of the card panel's Details.
Always Up to Date
Every change reaches everyone with the plan open at once, whichever tab or board they are looking at. Two people changing different fields of one item never undo each other's work; if two people change the same field, the later change wins.
Undo takes back your own item changes in the order you made them, mixed in with your other edits. Votes and comments are outside Undo.
Who Can Do What
- Anyone who can open the plan can read its items. Someone on a link to a single tab sees only the items that tab shows.
- Editors add, change, move and delete items.
- Participants add, change and move items, and vote and comment on cards, but can't delete, trash or archive them.
- Viewers only read: they can't vote or comment.
Offline, Copies and Exports
- A plan in This Browser keeps its items in your browser with everything else. Sync Plan takes them to liveplanner.
- Duplicate copies the items with the plan, numbers and all.
- Exported images and PDFs draw boards and cards as they are.
- Deleting the plan for good deletes its items with it.
Limits
- A plan holds up to 2,000 items, and each item's fields up to 16 KB.
- A title is up to 500 characters, a description up to 10,000, an estimate 0 to 999.
- An item holds up to 12 labels and 50 checklist steps, and a card up to 200 comments.
Scripts and AI Tools
Items have their own API, so your scripts and AI tools can list, add, change, move and delete them as you: through the liveplanner API with an API token, the command-line tool, or an AI tool connected over MCP. Items are named by their number (#12), and columns, card types and fields by their names, as your boards show them. AI tools can also add boards and change card types. An agent's change shows on everyone's boards the moment it is made.
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